The Community Foundation of Greater Memphis currently seeks a Receptionist. 

Receptionist

The Community Foundation of Greater Memphis has been working to strengthen our community through philanthropy since 1969. The Community Foundation is a place where generous people from diverse backgrounds come together to make our community a better place. Collectively, they have created the largest grantmaker - public or private - in the Memphis area. We fulfill our mission by:

  • Developing and managing charitable funds and endowments, offering the highest level of service to donors;
  • Actively addressing the needs of the community; and
  • Encouraging philanthropy and the growth of charitable resources among individuals, families, businesses, and community institutions.

The Community Foundation has many audiences – donors, professional advisors, nonprofits, students seeking scholarships, and the public in general. 

Job Summary
The receptionist will provide general office support with a variety of clerical activities, event support, and other related tasks.

Responsibilities

  • Greets and directs visitors within the organization;
  • Answers telephones and directs the caller to the appropriate staff member;
  • Coordinates reservations of various meeting rooms, ensures rooms are properly stocked with supplies, and equipment is in working order;
  • Receives, sorts, and forwards incoming mail and other communications;
  • Coordinates the ordering, receiving, stocking, and distribution of office supplies, kitchen supplies, paper products, etc.;
  • Takes minutes at quarterly board meetings and maintain all records related to Board of Governors;
  • Maintain and successfully manage files and records related to our clients;
  • Assists executive staff in preparing and delivering quarterly mailings to Board of Governors;
  • Manages the responses for various events, and prepares any appropriate documents for those events;
  • Coordinates services of various outside vendors for both internal operations and outside events;
  • Assists with other related clerical duties such as photocopying, faxing, filing, collating, and mailing;
  • Other duties as assigned.

Qualifications

  • Associate Degree and at least three years of related experience;
  • Strong written and verbal communication skills;
  • Proficient computer skills – in particular, knowledge of Microsoft Office and database management – and a willingness to learn and ability to master new software programs easily;
  • Ability to manage multiple deadlines and tasks efficiently and effectively.

 A successful candidate will demonstrate:

  • High degree of initiative and responsibility necessary to manage a variety of projects simultaneously;
  • High level of organizational skills, self-motivation, and flexibility in changing circumstances;
  • Integrity, judgment, and discretion in working with confidential information;
  • Ability to take a proactive role in team efforts, promotes cooperation and collaboration between team members, and encourages open communication in multi-disciplinary teams.

Requirements

This position requires the candidate to work between 6-10 evenings a year at various foundation events. The candidate must have access to reliable transportation, as s/he will be required to help with event preparation and pickups.

Salary

Competitive salary, with benefits

Reports to: Executive Vice President & COO

Please send a cover letter and resume to info [at] cfgm [dot] org ONLY. No phone calls, please. Resumes will be accepted until October 19, 2018.

The Community Foundation of Greater Memphis is an equal opportunity employer.

The links below provide listings from other nonprofits in the Memphis area.